Sample Preventive Maintenance Schedule

This schedule provides a general guideline for maintenance/inspection frequencies for equipment often found in church facilities and is for informational purposes only. Please follow recommended manufacturer’s recommendations for the maintenance and upkeep of your church’s property.

Review building codes and safety regulations Annually
Fire code inspection Annually
Fire alarm system NFPA 72 recommended testing intervals or AHJ (Authorities Having Jurisdiction) recommendations
Fire extinguishers Inspect monthly
Maintain annually
Kitchen ranges, ovens and vent hoods Semi-annually (NFPA 17A recommendations)
HVAC system inspection and change filters Quarterly
Boiler Annually or bi-annually, depending on the type of system
Water heaters — inspect, drain and de-scale Annually
Inspect pipes Annually, before winter months
Protect exposed pipes with insulation sleeves or wrapping Before winter months
Storm drains Semi-annually
Lawn sprinklers Weekly
Inspect roof, flashings, caulking and sealants for leaks or cracks Semi-annually
Exterior condition of building Quarterly
Rain gutters Quarterly
Inspect wiring Every two years for new installations
Annually for installations more than five years old

Monitor property for general repairs:

  • Windows and doors — weather stripping, thresholds, hinges, door closers and locks
  • Balcony and stairwells — loose fastenings
  • Sidewalks and parking lot — cracks and potholes
Sound and projection systems review and maintenance Monthly
Office computers System recommendations
Instrument tuning and repair Semi-annually or contract recommendations

Keep up-to-date records


  • Date of purchase
  • Manufacturer
  • Serial number


  • Who serviced it
  • Date of service
  • Advice given
  • What repair/ maintenance was done 

How much is enough?

Four steps to make sure your church is
adequately covered.

2401 Cedar Springs Rd, Dallas, TX 75201
© Copyright 1997-2015, GuideStone. All Rights Reserved.