Sample Preventive Maintenance Schedule

This schedule provides a general guideline for maintenance/inspection frequencies for equipment often found in church facilities and is for informational purposes only. Please follow recommended manufacturer’s recommendations for the maintenance and upkeep of your church’s property.

MAINTENANCE/INSPECTION FREQUENCY
Review building codes and safety regulations Annually
Fire code inspection Annually
Fire alarm system NFPA 72 recommended testing intervals or AHJ (Authorities Having Jurisdiction) recommendations
Fire extinguishers
  • Inspect monthly
  • Maintain annually
Kitchen ranges, ovens and vent hoods Semi-annually (NFPA 17A recommendations)
HVAC system inspection and change filters Quarterly
Boiler Annually or bi-annually, depending on the type of system
Water heaters — inspect, drain and de-scale Annually
Inspect pipes Annually, before winter months
Protect exposed pipes with insulation sleeves or wrapping Before winter months
Storm drains Semi-annually
Lawn sprinklers Weekly
Inspect roof, flashings, caulking and sealants for leaks or cracks Semi-annually
Exterior condition of building Quarterly
Rain gutters Quarterly
Inspect wiring
  • Every two years for new installations
  • Annually for installations more than five years old

Monitor property for general repairs:

  • Windows and doors — weather stripping, thresholds, hinges, door closers and locks
  • Balcony and stairwells — loose fastenings
  • Sidewalks and parking lot — cracks and potholes
Weekly
Sound and projection systems review and maintenance Monthly
Office computers System recommendations
Instrument tuning and repair Semi-annually or contract recommendations

Keep up-to-date records

EQUIPMENT LOG:

  • Date of purchase
  • Manufacturer
  • Serial number

SERVICE LOG:

  • Who serviced it
  • Date of service
  • Advice given
  • What repair/ maintenance was done 

How much is enough?


Four steps to make sure your church is
adequately covered.


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